Call for Student Volunteers – INTERACT 2025

We seek enthusiastic and dedicated students to join our Student Volunteer (SV) team for INTERACT 2025, a leading international conference on Human-Computer Interaction. INTERACT 2025 will showcase cutting-edge research in Human-Computer Interaction (HCI), exploring how people interact with technology in diverse contexts. Our focus spans from designing accessible systems for all users to creating intelligent interfaces for the future, covering topics related to education, work, culture, and emerging technologies.

As an SV, you’ll play a crucial role in the conference’s success, contributing to a unique experience for all attendees and interacting closely with researchers from around the globe. Your efforts will help us create an engaging and successful event.

What will you do as an SV?

We are seeking dedicated student volunteers for INTERACT 2025, a major international Human-Computer Interaction conference co-hosted with the Simpósio Brasileiro sobre Fatores Humanos em Sistemas Computacionais (IHC). INTERACT will take place from September 8 to 12, 2025. Student volunteers will play a vital role in ensuring the success of both events. 

All student volunteers, regardless of category, must be available for an on-site orientation meeting on the Saturday preceding the conference start (September 6). The time and place will be announced later.

Student volunteers will contribute to the smooth operation of the IHC and INTERACT conferences (or INTERACT only for international student volunteers who are unable to speak Portuguese). 

We encourage all interested students to apply, and we will consider all applications holistically to build a diverse and well-rounded team.

Typical Tasks for All Student Volunteers:

All Student Volunteers, regardless of category, might be involved in the following activities:

• Preparation of Materials: Assisting with the organization and assembly of conference materials.
• SV Preparation Room: Maintaining and organizing the student volunteer preparation space.
• Speaker Support Room: Providing assistance and support to speakers in the designated preparation area.
• On-site Guidance and Information: Assist attendees in navigating the conference venue and provide them with relevant information.
• Logistics Support: Being available on-call to address and resolve any arising issues or needs.
• Registration Assistance: Supporting the attendee check-in process.
• Technical Session Support: Assisting with the smooth running of technical sessions.
• Workshop & Tutorial Support: Providing support for workshops and tutorials.
• Integration Cultural Activities: Assisting with cultural activities, promoting engagement between different cultures.

1. Brazilian Student Volunteers (B-SVs):

Who: Students currently residing in all regions of Brazil 

Note: Students from the organizing institutions (UFMG and UFLA) will be selected ONLY by the general organizers based on different criteria related to organizing demands. 

Focus: These volunteers will support the national IHC and international INTERACT conferences.

Commitment: B-SVs are expected to contribute at least 20 hours of volunteer work during both the IHC and INTERACT conferences. They must arrive at the conference venue on or before a specific date and time to be announced and be available for the on-site orientation before the conference. They will be assigned tasks for the national and international event tracks.

2. International Student Volunteers (I-SVs):

Who: Students currently residing outside of Brazil.

Focus: These volunteers will primarily support the international INTERACT conference.

Commitment: I-SVs are expected to contribute at least 20 hours of volunteer work during the INTERACT conference. They must arrive at the conference venue on or before a specific date and time to be announced and be available for the on-site orientation before the conference. 

International SVs will primarily focus on tasks related to the international part of the conference and are required to be able to interact effectively and be willing to engage respectfully with the local context and culture.

Required Qualifications/Skills:

• Proficiency in spoken and written English.
• Enthusiastic, self-motivated, and reliable.
• Strong interpersonal and communication skills.
• Comfortable using computers and basic technology.
• Organized, punctual, and capable of working in a team environment.
• Ability to commit to the allotted number of hours of volunteering during the conference and potentially participate in person in the orientation meeting before the conference.

Desirable Qualifications/Skills:

Candidates with prior volunteer experience and those with an accepted paper at the conference will be given high priority during the selection process.

Benefits of Volunteering:

• Entrance to the Opening Plenary Session and all Keynote Speeches
• Participation in seminars and other open technical sessions
• Entrance to the exhibition/demonstration/poster presentation area
• Conference reception and refreshment breaks between sessions 
• Official INTERACT 2025 Student Volunteer T-shirt.
• An exclusive networking session between volunteers and keynote speakers.
• Valuable experience in conference organization and event management.
• Opportunity to network with leading HCI researchers and fellow students.
• Opportunity to enhance your understanding of cutting-edge research in HCI.
• A certificate of participation with official recognition from the event organizers, useful for your CV. 
• Access to restricted areas and direct contact with the organizing team, providing an inside view of how a major event is produced.
• Possibility of discounted group accommodation (not guaranteed, but we will attempt to secure it).

Please Note

Students who register early for the conference and apply as SVs will have a higher chance of being selected. 

Unselected applications will be added to a waiting list and considered in the event of any cancellation or expansion of SV roles.

Those with accepted submissions are also highly encouraged to apply. For students with accepted submissions, we cannot guarantee full conference registration due to publication fees, but we are working to keep the cost as low as possible.

Students who participate in the Doctoral Consortium by presenting their research may be eligible for a registration fee waiver if they are selected as volunteers.

Apply to be an SV:

To apply as a Student Volunteer, please follow these steps:

1. Register for the Conference: Complete the conference registration form as a student. Leave payment pending.
2. Indicate Volunteer Interest using this form: https://docs.google.com/forms/d/e/1FAIpQLSdlwzMcXrv_H6hWEHJGZhEbiMsoAIxkky4Nwo-pvrnIFf7_Zg/viewform?usp=sharing&ouid=116832032833042599405 
3. Specify Category: Indicate whether you are applying as Brazilian SV (B-SV), or International SV (I-SV).
4. Submit Additional Documents: Additionally, please submit a brief CV and a short statement outlining why you are interested in volunteering, highlighting your relevant skills and experience, alongside your registration. 
5. State your Availability: Please indicate your availability for the full duration of the conference and the mandatory on-site orientation meeting on the Saturday before the conference, as well as the potential Sunday orientation meeting for Local SVs.

Proof of Acceptance (If Applicable): If you have an accepted submission to INTERACT 2025 (or IHC), please send us proof of acceptance along with your application.

Visa Information (International Applicants): For students applying as International SVs, please state clearly whether you will require a visa to travel to Brazil.

Student Volunteer Selection Process:

After reviewing and grouping applications according to the selection criteria, a random lottery will be conducted to select the SVs from the groups. If possible, tasks will be assigned based on past volunteer experience and skills.

Student volunteers will be randomly selected from their groups based on:

• Past volunteer experience
• Relevant skills and experience
• Diversity, including gender, nationality, country of residence and study, and submission status at the conference.

All applicants must have completed the student registration for the conference to be considered for the SV selection.

Phased Announcement Schedule:

To ensure a fair and organized selection process, student volunteer selections will be announced in phases:

July 14, 2025: 

• 5 Brazilian SVs;
• 5 International SVs.

July 22, 2025: 

• 5 Brazilian SVs;
• 5 International SVs.

August 18, 2025

• 10 SVs;

The organization can accept up to 10 student volunteers with accepted publications at INTERACT.

Contact Information:

* For any questions or clarifications, please contact the Student Volunteer Chairs at sv@interact2025.org.

Deadline:

 The deadline to apply as a Student Volunteer in the first call was July 7. A second call is open until 8 August.

Inclusivity Statement:

We are committed to building a diverse and inclusive volunteer team and encourage applications from students of all backgrounds.

We look forward to receiving your application and welcoming you to the INTERACT 2025 volunteer team!